Becoming Homes — Property Management System Manage move-in inventories, end-of-tenancy checklists, and new tenancy set-up across all properties. Once signed in you can add properties, share inventory and checklist links with tenants, set traffic light inspection ratings, leave landlord notes, view proposed charges, and monitor progress in real time — plus set up new tenancies: capture tenant and landlord details, generate the tenancy agreement, holding deposit receipt and welcome email, and track referencing and paperwork on the compliance checklist. Tenant entries update live alongside your own. Tenant and landlord contact and payment details are restricted to signed-in accounts.
Things that apply across every property.
These are also the default landlord details on new tenancy agreements.
Anyone who helps run the properties but isn't a landlord on the tenancy agreements. Tick "Include in emails" to copy them on the summary.
A short email at 7:30am, Monday to Friday, listing documents expiring, jobs due and tenancies ending. It is only sent when there is something to report.
The web address of your scanDocument function (see functions/README.md). DocVault sends each new upload there to read the type, property and expiry date. Leave blank to switch AI reading off - it will fall back to guessing from the file name.
The master list behind every tenancy's Tasks checklist. Editing wording here updates it everywhere; removing an item removes it from every tenancy (a single tenancy can still hide a task from its own checklist). Give a task Welsh wording and it is used automatically for Welsh occupation contracts.
Opens in Excel or Google Sheets. Untick the box to include archived tenancies too (the Status column says which).
MoveFlow reads each agreement and works out the property, tenants, dates, rent and deposit. You check everything on the next screen - nothing is created until you press Create.
This adds the tenancy to "Ending in 60 days". Two weeks before the leaving date it is flagged for attention and the Move out button appears, which starts the checkout.
This can't be undone.
A property is a repository of information for a house or flat — fire safety, appliance instructions, legal documents, contact details — that stays with the property across tenancies.
This sets up a new move-in/checkout tracker — checklist, inventory, tenancy paperwork and confirmations — for one tenancy period.
Link this tenancy to a property in the Property Info Hub so tenants get pointed to the right info.